Tools & Apps To Help You Work Smarter

I am what I like to call a “convenience enthusiast.”

Growing up, my enthusiasm for creating a more convenient way doing something, anything, knew no bounds. Like that one time when I was about 7 or 8 that I rigged a pulley system that ran from the head of my bed, up the wall, across the ceiling, down the other wall and attached to the light switch, just so I could turn the light in my bedroom off without getting out of bed.

Pure genius if you ask me, my mom just called it lazy…

Fast forward to today and I’m still a huge fan of convenience, but now, more grown up and mature (I hope), I have spun this into a more sophisticated philosophy under the umbrella of the “working smarter not harder” methods of operating a business.

For all you convenience enthusiasts out there, I am going to share with you some of the tools I use to simplify, streamline and operate more efficiently.

Desktop & Web-based Tools:

Jing – easy tool to share custom screenshots (like this image I created for another post) and short videos of your computer screen (like the video I create for this post),, FREE

PDFill – PDF editor lets you edit, type & draw, sign, and modify PDF files for a fraction of other programs,, suite of free PDF Tools and the Editor for $19.99

Roboform – password and login manager, store all your passwords in one place and sync across multiple devices, available for computers and as phone app,,

Dropbox – cloud-based file storage, access all your files from anywhere, on any device and also share them with others, available for computers and as phone app,, free for basic account

DocuSign – send and sign contracts with e-signatures from anywhere, available for computers and as phone app,, free trial account

Slydial – connects you directly to someone’s mobile voicemail without ringing their phone, perfect for that customer who always wants to chat for half an hour, and also available as an app, FREE

Google Drive – some similar functionality as Dropbox, but more limited on space, also allows for multiple users to share and edit documents in real time, accessible from your Gmail account or as an app


Lookout – this little app has saved my behind on more than one occasion when I misplaced my phone or that one time I jumped into the Gulf of Mexico with my phone still in my pocket. Great security suite for your mobile phone, virus, spyware and malware protection, backs up your contacts, photos and call history, use it to locate a lost or stolen phone, remote lock & wipe and more,, free for basic account

Hootsuite – manage all your social networks from one platform, to schedule messages and posts, track performance, for Facebook, Twitter, Instagram, Google+, Youtube, FourSquare and LinkedIn,, free for basic account

CamCard or CamMunch – take a picture of business cards and create contacts from the scan, available in the app and play store, free for basic features

Evernote – proposes to be the app that manages “everything” for you, keep track of to-do lists, notes and ideas; collect articles, handwritten notes, scans and photos and more,, free for basic account

MileIQ – mileage tracker uses drive-detection software to automatically track, log and calculate your business miles, available in the app and play store, free for basic features

While this is certainly not an exhaustive list of all the available tools and apps for real estate agents, in fact, there not a single real estate dedicated item on the list, I hope you are able to take away one or two things that can simplify and help run your real estate business more smoothly and efficiently.

What is your favorite time-saving or convenience-enhancing tool or app you use? Please leave a comment below to share your favorite tool or app.

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5 Responses to “Tools & Apps To Help You Work Smarter”

  • Ingrid

    Written on

    Evernote,MileIQ and Lookout is now on my phone thank you, one list thing I have to track my mileage.

    Evernote, MileIQ and

    • Adrian Petrila

      Written on

      Glad you liked it Ingrid! I know MileIQ has helped take care of a huge hassle for me and Lookout has saved me on more than one occasion.

  • Jim Bishop

    Written on

    Very helpful Adrian. Something us old farts can really use. Never heard of some of them. Many thanks for sharing your expertise.


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